PAIA Manual

HENRY SHIELDS TRADING AS SHIELDS ATTORNEYS

MANUAL PREPARED IN ACCORDANCE WITH SECTION 51 OF THE PROMOTION OF ACCESS TO INFORMATION ACT, NO. 2 OF 20001.

INTRODUCTION
The aim of the manual is to assist potential requestors with the procedure to be followed when requesting access to information / documents from Shields Attorneys, as contemplated in terms of the Act. The manual may be amended from time to time and as soon as any amendments have been finalised, the latest version of the manual will be made public. Any requestor is advised to contact the Administrative Manager should he/she require any assistance in respect of the utilisation of this manual and/or the requesting of information / documents from Shields Attorneys.

The following words will bear the following meaning in this manual:

• “the Act” means the Promotion of Access to Information Act. No. 2 of 2000, together with all relevant regulations published;
• “the / this manual” means this manual together with all annexures thereto as available at the offices of Shields Attorneys from time to time;
• “Shields Attorneys” means Shields Attorneys LPC, Practice Registration Number: 61964, an incorporated company duly incorporated in accordance with the laws of South Africa which renders legal and related services;
• “SAHRC” means the South African Human Rights Commission;
• “Information Officers” means the Administrative Manager appointed as the Information Officer of Barnaschone Attorneys, to which requests for information in terms of the Act should be addressed.

2. CONTACT DETAILS

‍Section 51(1)(a) of the Act

‍Name of body: Shields Attorneys
‍Appointed Information Officer: Henry Shields
‍Address: Suite 3005, Third Floor, One Thibault, Thibault Square, Corner Long Street and Hans Strijdom Avenue, Cape Town, 8001
‍Postal Address: P O Box 27533, Rhine Road, 8050
‍Telephone: (021) 421 1818
‍E-mail: henry@shieldsattorneys.co.za
‍Kindly submit all requests for access to information to both the aforementioned email address.
‍Website address: www.shieldsattorneys.co.za

3. GUIDE IN TERMS OF SECTION 10 OF THE ACT
‍
Section 51(1)(b) of the Act

In terms of Section 10 of the Act, a guide will be compiled by the South African Human Rights Commission containing such information as may be required by a person who wishes to exercise any right contemplated in the Act. The guide will be made available in all official languages by the SAHRC and is obtainable from the SAHRC. Contact details of the South African Human Rights Commission are as follows:

PAIA Unit: The Research and Documentation Department
Private Bag X2700
Houghton, 2041
Telephone: +27 11 877 3600
Website: www.sahrc.org.za
E-mail: PAIA@sahrc.org.za

4. NOTICE(S) IN TERMS OF SECTION 52(2) OF THE ACT

‍Section 51(1)(c) of the Act

‍At this stage no notice(s) has/have been published.

5. INFORMATION / DOCUMENTS AVAILABLE IN ACCORDANCE WITH OTHER LEGISLATION

‍Section 51(1)(d) of the Act

Shields Attorneys keeps information/documents in accordance with the following legislation (please note that this is not an exhaustive list):

• Attorneys Act No. 59 of 1979;
• Legal Practice Act No. 28 of 2014;
• Pension Funds Act No. 24 of 1956;
• Income Tax Act No. 58 of 1962 (Section 75);
• Companies Act No. 61 of 1973;
• Companies Act No. 71 of 2008;
• Copyright Act No. 98 of 1978;
• Value-Added Tax Act No. 89 of 1991 (Section 65);
• Occupation Health and Safety Act No. 85 of 1993;
• Compensation for Occupational Injuries and Diseases Act No. 130 of 1993 (Section 97);
• Labour Relations Act No. 66 of 1995;
• Basic Conditions of Employment Act No. 75 of 1997 (Section 31);
• Employment Equity Act No. 55 of 1998 (Section 26);
• Skills Development Act No. 97 of 1998;
• Medical Schemes Act No. 131 of 1998;
• Skills Development Levies Act No. 9 of 1999;
• Unemployment Insurance Act No. 63 of 2001.

The aforementioned records, in so far as them being of a public nature, are available automatically without a person having to request access thereto in terms of the Act, as envisaged in Section 52.

‍6. DOCUMENTS/INFORMATION BY SHIELDS ATTORNEYS IN TERMS OF THE ACT

‍Section 51(1)(e) of the Act

‍The information/documents listed below:

• Details relating to the operational, commercial and financial interests of Shields Attorneys;
• Commercial contracts;
• Member data base (personal, commercial and financial information);
• Standard employment contracts;
• Employment Equity Report Skills Development Report;
• Human resources (personal information of past, present and prospective employees and officers/directors);
• List of trademarks and pending applications;
• Insurance policies.

The Shields Attorneys website address is www.shieldsattorneys.co.za and it is accessible to anyone with access to the internet. It contains a profile on Shields Attorneys, its contact particulars, services rendered, as well as information of general interest.

It is recorded that any and all documents/information requested pertaining to the aforesaid shall only be made available to a requestor subject to the provisions of the Act. None of the information held by Shields Attorneys is automatically available without a person having to request access in terms of and subject to the provisions of the Act. A request for information should be in the prescribed form, addressed to the Administrative Manager and submitted against payment of the prescribed fee.